Rules and Guidelines

The  Directive N°3 du Décanat is the HEC’s guideline that sets out the rules for all experiments with human participation conducted by an HEC researcher. If you are an HEC researcher, have a look at this directive before running an experiment that falls within the scope of this guideline (only available in French).

Please find below a recapitulation of the most important rules of the Directive du Décanat N° 3.

• Any experiment conducted by an HEC researcher that involves human participation and/or that could raise ethical issues has to:

  • respect the Directive du Décanat N° 3

  • get a prior approval of the HEC Ethics Committee

• When preparing an experiment with human participation, the following documents have to be filled in and prepared by the researcher(s):

  • Ethical submission

  • Financial submission as well as Consent Form, Payment Form and Overbooking Form (if needed)

  • Logistical submission

• The Directive du Décanat N° 3 lists the information that needs to be mentioned on the Consent Form, namely:

  • The origin of the research funds used for the experiment (e.g., fund number, BIR)

  • Information regarding the guarantee of the anonymity of data. If anonymity is not guaranteed, a deadline specifying until when the data will either be anonymized or deleted must be mentioned

  • A confidentiality of the data guarantee

  • The name of the researcher(s) responsible for the experiment as well as names of people who will have access to the data

  • The exact amount of compensation the participant will receive or a compensation range under which the payment of the participant falls

  • The consequences that an interruption of the experiment by a participant will have

• The use of deception is strictly forbidden in any experiment conducted by a member of the HEC Lausanne that involves human participation. This means that you are not allowed to lie to your participants in any form (e.g., no false feedback, no false information about procedures determining payment, etc.). Not communicating the purpose of the study is not considered deception.

If you have any questions regarding the Directive du Décanat N°3, please do not hesitate to get in touch with the LABEX Coordination team.

• Participants recruited through the ORSEE subject pool must be remunerated appropriately. The remuneration amount is not mentioned in the invitation e-mail, but is communicated to the participants before signing the consent form, on which the amount is also mentioned.

• Due to time constraints, the LABEX facilities cannot be used for experiments that are conducted for teaching purposes. Other rooms can be booked through HEC’s intranet (e.g., CEI). Please do not arrange for any of these rooms with your personal account; get in touch with the Lab Coordinator to make such a reservation.

• The use of the LABEX facilities by a PhD student must be authorized by a HEC professor. The professor remains responsible for his/her PhD student(s) even if he/she/they run(s) an experiment in which the professor is not involved.

• Access to the LABEX facilities is only permitted during the timespan of your experiment and during the previously agreed preparation timeslots. Any private use of the labs is strictly forbidden.

• It is strictly prohibited to smoke, drink, or eat inside any LABEX room.

• Organizers have to make sure that participants respect the material and keep their working area clean at all times. It is strictly prohibited to unplug or disconnect any material.

• Organizers are responsible of restoring all computers to their original state after the experiment. Specifically, it is mandatory to remove all documents or shortcuts from the desktop of all LABEX computers.

UNIL internal regulations regarding Research

Loi sur la protection des données personnelles de l’Etat de Vaud (LPrD)

Swiss Federal Act on Research involving Human Beings (HRA) (applies to research using any type of biological material, e.g., saliva or blood)

Swiss Federal Act on Data Protection (FADP)

The EU General Data Protection Regulation (GDPR)

Non-exhaustive list of laws and regulations