Limitation of liability | University of Lausanne privacy policy | 1. What is meant by personal data? | 2. What type of data are you likely to communicate to the University of Lausanne and what are the reasons for which we might process it? | 3. With whom do we share your data? | 4. Are your data likely to be transferred abroad? | 5. How does the University of Lausanne protect your data? | 6. What are your rights in relation to data processing? | 7. Use of cookies | 8. References and links | 9. Contact | Copyright
This information concerns all websites of the University of Lausanne (UNIL)
Limitation of liability
Despite taking all possible steps to ensure the correctness of information contained on its websites, the University of Lausanne cannot be held liable for the accuracy, exactitude, currentness, reliability or integrity of such information.
The University of Lausanne expressly reserves the right to modify in part or in full the content of such websites, withdraw them, or temporarily suspend their availability, at any time and without notice.
The University of Lausanne shall not be liable for any material or consequential damage caused by access to information made available, or by its use or non-use, incorrect use of the connection or technical problems.
University of Lausanne privacy policy
The University of Lausanne is committed to the privacy of individuals whose personal data are processed at one time or another for the purpose of their relationship with the University.
Article 15 of the Constitution of the Canton of Vaud (Cst-VD ; BLV 101.01) and the cantonal Act of 11 September 2007 on personal data protection (LPrD ; BLV 172.65) provide that everyone has the right to protection of their privacy and to be protected from unlawful use of their personal data.
The University of Lausanne complies with these requirements in its capacity as a processor.
This policy concerns the processing of your data collected as a user of the website www.unil.ch or as a student. If you are a member of staff of the University of Lausanne, please refer to the current Notice regarding the processing of your personal data.
This policy is dated May 19, 2020. However, it is likely to be updated on a regular basis; if so, you will be informed via the website www.unil.ch. Any use of our services after this notification has been published will be deemed acceptance of the latest version of this policy. Only the French version of this policy shall be deemed authoritative.
1. What is meant by personal data?
Personal data are any data that can be used to identify an individual. These data may be able to identify you directly (for example, your last name and first name, e-mail address or OASI (Old Age and Survivors' Insurance) number or indirectly, by cross-referencing various kinds of information about you (for example, your computer's IP address, your credit card number or your phone number).
2. What type of data are you likely to communicate to the University of Lausanne and what are the reasons for which we might process it?
The table below provides a summary of the type of data you might communicate to us and why we collect it:
Purpose of processing (why?): |
Categories of data processed (what?): |
| Registration procedure: examination of applications and admissions procedure | Last name, first name, address, phone number, e-mail address, possibly CV and existing qualifications, depending on the programme |
| Study grant | As above, with the necessary additional information to assess the applicant's financial situation |
| Examinations | Last name, first name |
| Careers guidance | Last name, first name, contact details, possibly data about the applicant's background and work-related areas of interest |
| Registration for specific activities offered by the University (sports centre, language centre, etc.) | Last name, first name, student number, e-mail address, affiliation (Faculty) |
| Event registration | Last name, first name, e-mail address, possibly other information depending on the type of event |
| Brochures, newsletter, documentation | Last name, first name, contact details (e-mail address and physical address if applicable) |
| Allocation of parking permit | Last name, first name, contact details, vehicle registration number |
| IT centre support request | Last name, first name, contact details |
The processing of your data indicated above is necessary to fulfil the public duties incumbent on the University of Lausanne (for example, the registration procedure, grant applications, examinations or award of qualifications) or is based on your consent to process your request (such as for careers guidance services, special activities such as those provided by the sports or language centres, your registration for events or an application for a parking permit).
We also collect other types of data when you view our web pages, as indicated under "7. Use of cookies".
3. With whom do we share your data?
The data you communicate to us may be shared between the various departments and faculties of the University of Lausanne so that we can fulfil the objectives indicated above and meet your expectations. In this respect, we may also share your data with partners involved in the delivery of our various missions and activities (such as public or private partner academic institutions, in Switzerland and abroad, and IT or catering service providers).
The University of Lausanne may also be required to disclose your data in order to fulfil its statutory obligations, in response to a request from a judicial or administrative authority or in accordance with its statutory obligations or in relation to legal proceedings.
Your data will not be sold to third parties under any circumstances, and in particular, for marketing or promotional purposes.
4. Are your data likely to be transferred abroad?
The majority of the data collected by the University of Lausanne are hosted on our servers or, if we are working with an external partner who is required to process your data, within the European Economic Area (EEA).
If, however, your data are processed outside the EEA, which may be the case depending on the institutional partner concerned, for example in the United States, we ensure that your data are transferred lawfully, either by obtaining your explicit consent or by other means (such as an assurance that the body concerned is covered by Privacy Shield or by entering into a standard contractual agreement covering this area).
5. How does the University of Lausanne protect your data?
We do our utmost to ensure the security of your data and avoid any inappropriate access, use, modification or disclosure of your personal information. Our websites use SSL certificates authenticated by a third party to guarantee the confidentiality of the data exchanged, in particular during the delivery of an online service. These certificates also provide a means of checking that your computer is communicating correctly with the University of Lausanne's server.
We also do our utmost to ensure that any third party to whom your data are communicated (as described above) process them securely to ensure their confidentiality and integrity.
In spite of all these efforts, it is impossible to guarantee complete security for information shared over the internet. The University of Lausanne cannot be held liable in respect of the data you communicate to it.
6. What are your rights in relation to data processing?
In accordance with Article 25 LPrD, anyone may ask the University of Lausanne to see the data it holds on them and, if necessary, request that they are updated, rectified or erased.
Any requests of this kind should be sent:
- either to the Dean's office of the Faculty to which you are attached (or were previously attached when you were a student);
- or to the university department relevant to your request.
7. Use of cookies
You will see a message about the use of cookies at the bottom of the screen the first time you visit the University of Lausanne's website. A cookie will then be stored on your device so that your browser knows that you have seen the message and does not display it again on your next visit.
You can choose whether to accept or manage the use of cookies for statistical purposes when browsing this site. These cookies are used to analyse how often users of the website visit it and how they use it, to continuously improve its ease of use and the relevance of the content offered.
1. Visit statistics
The web server only records usage data to generate statistical trends, which we use to improve our services (log files). This site uses four statistical tools:
- Google Analytics, a website analytics service provided by Google Inc;
- Google Tag Manager, a tag management tool developed by Google Inc;
- AWStats, a website analytics application installed on servers belonging to the University of Lausanne;
- Hotjar, an internet use behavioural analysis tool
These tools use cookies, which are text files placed on your computer to help the website analyse how users interact with it. The data produced by cookies relating to your use of the site (including your IP address, which is truncated in our Google Analytics records) are transferred and stored on servers located in the United States for Google and at the University of Lausanne for AWStats. The data concerned are your IP address, geographical location, the date and length of your visit, the pages viewed and page sequences. This information is used to analyse your use of the website, compile reports on site activity for its publisher and provide other services relating to site activity and use of the internet. Google may communicate these data to third parties where there is a statutory obligation to do so or when third parties process these data on their own behalf, in particular the publisher of the site. They will not cross-reference your IP address with any other data they hold. Moreover, Google is part of the "Privacy Shield" legal framework covering relationships between Switzerland and the USA in relation to data protection. Finally, Google anonymises your IP address before it saves it.
You may opt out of the use of cookies by selecting the appropriate settings in your browser. However, this may prevent you from using certain functionalities on the site. Depending on the browser you use, you can also opt out of Google Analytics by installing a plug-in for your browser. You can also opt out or check the use of your cookies by Google.
You can indicate that you accept the use of cookies by selecting the "Yes, I agree" option shown to you if you continue to browse the website www.unil.ch.
All cookies used by University of Lausanne expire when your session ends. Third-party cookies, such as Google Analytics, may remain for up to a week, after which they are automatically deleted. You may delete cookies at any time before this period expires by selecting the "delete/remove cookies" option in your browser settings. Next time you visit, you will be asked again whether you want to accept or refuse the use of cookies.
2. Third-party cookies
Twitter, YouTube, Issuu and other tools generated by third parties may install cookies to share content on third-party tools or to compile usage statistics. The presence, number and status of cookies may depend on how you have used the platforms concerned before or during your use of the website www.unil.ch. You are advised to check the rules applied by the sites concerned to manage cookies generated by third-party tools.
3. Cookies list
8. References and links
The website www.unil.ch and pages related to it may contain references and links to other websites and social media. Users are responsible for their access to and use of these sites. The information and services offered by these sites are the sole responsibility of their authors.
9. Contact
You can contact University of Lausanne with any questions you may have about this policy via the following page:
www.unil.ch/service-juridique/home/contact.html in french
Copyright
Information contained on the websites of the University of Lausanne is made available to the public. The downloading or copying of text, illustrations, photographs, videos or other data engenders no transfer of rights in respect of content, or any other rights such as in particular retransmission.
Copyright and all other rights relating to text, illustrations, photographs and other data placed on the websites of the University of Lausanne are owned exclusively by the latter or by those holders expressly mentioned. Reproduction or transmission of any kind is subject to the prior written approval of the rights holder.
Only the French version of this policy shall be deemed authoritative.
