Work

| Continuation of activities : between remote and on site work | Organizational Updates | Research activities
 

The evolution of the coronavirus epidemic is monitored by the University of Lausanne, in conjunction with the cantonal authorities. Here is useful information for employees of the UNIL community.

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© Federal Administration of the Swiss Confederation

Continuation of activities : between remote and on site work

The work at UNIL continues according to a hybrid model, with face-to-face and teleworking, depending on the activities of each and every one and the needs of the organization.

 

UNIL offers its employees an on-site workplace that complies with the health regulations issued by the Federal Office of Public Health to enable them to carry out all their activities.

 

Although teleworking is no longer a priority as a protective measure, the Rectorate continues to encourage teleworking, which remains subject to certain conditions detailed below.

Clarification on the teleworking conditions
  • Teleworking is possible provided that the tasks can be carried out without difficulty, respecting the needs of the units and without hindering the social link with colleagues.
  • Unit managers are responsible for planning and organizing the presence of employees on a weekly basis. Telework is subject to an agreement between the employee and her/his hierarchy
  • Employees wishing to telework must ensure that they have the necessary equipment and space at home to carry out their work in accordance with safety and ergonomic rules.
  • Employees must be reachable during normal working hours and are expected to be able to come to the site if requested to do so.
  • Planned telework days that a person is ultimately required to perform on site cannot be compensated or recovered in any form.
  • Irrespective of the level of activity, telework may in no case exceed three days per week. The minimum attendance requirement, irrespective of the level of activity, is one day per week.
Accounting of working time

The hours recorded correspond to the hours actually worked, whether teleworking or on site.

Behaviour in the workplace

From September 7, anyone working on campus must wear a mask when moving around the buildings and when the distance of 1.5 meters from another person cannot be respected. In work spaces (offices, open space), the following rules apply:

  • When employees are seated in their place and provided that the distance of one and a half meters is respected, they may remove the mask.
  • When moving, even for a short period, within a work space, the mask must be worn if the distance of one and a half meters with another person is not respected.
  • For example, an employee who wants to make photocopies in an open space on a machine less than 1.5 meters away from another person must put on his or her mask to do so.

The specific rules for buildings under the responsibility of the CHUV apply.

Distribution of masks

From September 22nd, faculties, institutes and departments have received cloth masks for distribution. Two masks per employee are made available via the various organisational units.

 

For students, distribution is done through relay points within UNIL buildings upon presentation of their Campus Card. More information

SwissCovid app

Insofar as it is a complement to the protection plans put in place at UNIL, its installation and activation are recommended for all persons attending the campus.

In case of symptoms associated with COVID-19

Go home in accordance with the health recommendations of the FOPH and call your doctor or fill the coronacheck test as soon as possible. You will receive instructions on the website or from the attending physician for further instructions. Your situation will then be taken care of by the health authorities of your canton, who will give you the necessary information and recommendations to follow.

Employees who are in quarantine as a preventive measure and who are unable to work from home are entitled to payment of their salary in the event of incapacity to work. The notification of quarantine is equivalent to a medical certificate.

UNIL reminds that quarantine is not a recommendation but an obligation based on the law on epidemics.

In the event of a positive COVID-19 test

If you are tested coronavirus positive, you will be contacted by the Cantonal Medical Office who will place you in isolation for at least 10 days. If you are unable to work, you are entitled to your salary. The notification of isolation has the value of a medical certificate.

You will resume your activity when the isolation is lifted by the Cantonal Doctor's Office and according to the instructions received by the Cantonal Doctor's Office.

In case of travel in a risk zone

If for any reason you have to travel to a state or zone with a high risk of infection according to the list and recommendations issued by the Confederation, you must inform your superiors beforehand (or as soon as possible, in the event of unexpected travel) in order to determine the procedures for complying with the ten-day quarantine obligation following your return.

This quarantine period can be adjusted according to three possibilities:

  • remote work, if the activity and the requirements of the project allow it or ;
  • vacation or as compensation for excess or overtime hours; 
  • unpaid leave.

It is not the employer's responsibility to bear the consequences of an employee's choice to travel to a country at risk. For this reason, the impossibility to work due to quarantine will not give rise to the payment of salary.

People at especially high risk

A person's vulnerability, as defined by the FOPH, is assessed individually. It must be attested by a doctor.

Specific working conditions may be granted.

Pregnant women

The FOPH has included pregnant women in the list of people at especially high risk. The same measures must be applied to them (see point above).

In order to guarantee maximum compliance with hygiene and distancing measures, it is advisable to announce your pregnancy to your superiors as soon as possible and to fill in the form "Identification of dangers and protection of maternity".

Cross-border workers

At present and until further notice, teleworking can be continued, subject to a detailed account of the days worked remotely. 

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Organizational Updates

Sanitary measures for the start of the September 2020 academic year

Find all the useful information on the here.

Event planning

Priorities have been defined for the organization of events from September to December 2020. More information

Computer tools and remote work support

To enable teams to work together remotely, the IT Centre offers you many tools on: www.unil.ch/ci/teletravail. In particular:

  • Microsoft Teams: to work remotely in a group and to communicate 
  • Zoom: for distance learning: live streaming, recording and replaying of courses

In case of technical problem, please contact the helpdesk. More informations

You will find useful tips and aids for remote work on unil.ch/coronavirus/work/remote.

Training: online courses

If you would like to take a course for employees, please ask the organizer: some have been cancelled due to COVID-19, others are now taking place online, such as the interactive training courses organized by the IT Center.

In all cases, you can access the LinkedIn Learning online learning solution : programming, marketing, IT tools, photography and many other topics are explored through a range of more than 14,000 training courses, available 24 hours a day and downloadable.  Read more

The central cash office is open again

UNIL's central cash office within the Financial Service is open again.

It is possible to go physically to the counter, provided you wear a mask.

If you have any questions, you can contact the Financial Service at: servicefinancier@unil.ch

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Research activities

The return of the activities on site is authorized according to a schedule organized by each faculty and as long as the safety instructions are respected.

Note describing the conditions of partial resumption of the activity

Note concerning the occupancy of the working premises at UNIL

 

SNSF communications

News from the Swiss National Science Foundation related to COVID-19 are regularly updated on its website.

You will also find on this page the answers to the most frequently asked questions.
 
Your contact for any further information: véronique.longchamp@unil.ch

Extension of contracts of the "corps intermédiaire"

Containment measures have not spared research. This is why at UNIL, members of the "corps intermédiaire" whose work has been affected by the pandemic have been able to request an extension of their fixed-term contracts, which can be combined with a regular extension. The reasons justifying such an extension are detailed in the "Procédure de demande de prolongation de contrat en CDD en lien à la crise du coronavirus".

Since July 31, the deadlines for applications have expired. In order to guarantee uniformity of treatment, the files are currently being evaluated by a commission specially set up by the Rectorate.

The deadline for the submission of a possible request for reconsideration is 30 days from the date of the commission's decision.

Support for doctoral students

If you have any concerns regarding your doctorate, the Graduate Campus or your secretary's office or doctoral school remain available by phone or online (on all the usual platforms) for advice, to answer questions, or simply to listen and support you during this time.

The Graduate Campus has prepared a new program of activities that will take place online or in person this fall. Consult the complete list of proposed workshops and register for these events.

Thesis defences

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Collaborative tools and remote work

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Useful contacts

For any problems related to COVID-19 :

021 692 25 82 / unisep.crise@unil.ch

Emergencies at UNIL: 021 692 20 00

Human Resources

Helpdesk: 021 692 22 11

Financial department

Counseling and mediation