Work

| From 17 June, teleworking is recommended | Organizational Updates | Research activities
 

The evolution of the coronavirus epidemic is monitored by the University of Lausanne, in conjunction with the cantonal authorities. Here is useful information for employees of the UNIL community.

From 17 June, teleworking is recommended

Status: June 16, 2021

 

  • UNIL's activity continues: the infrastructures remain at the disposal of the university community. The buildings are closed and access is possible with your Campus Card.
  • Since 31 May 2021, the obligation to telework can be lifted for companies that organise regular testing. As UNIL provide its community with a testing facility recognised by the Vaud health authorities from 17 June 2021, teleworking is recommended for activities that allow it. It remains possible, if necessary, for the entire activity rate.
  • On-site work is also authorised when it reduces the personal difficulties encountered by colleagues. UNIL invites unit managers to take into account the situation of each individual. Attendance will continue to be planned in order to maintain a limited number of people simultaneously present in the shared spaces. Provided that the performance of activities is not hindered, it is recommended that a maximum of 50% of the colleagues in a unit be present on site. 

  • This principle and the corresponding provisions apply until 31 August 2021, subject to any worsening of the health situation.

  • When working on site, the applicable health measures must be strictly observed:

  • Mask is mandatory, including for fully vaccinated persons
  • A distance of 1.5 metres must be observed between each person
  • Disinfection or regular hand washing
  • Regular ventilation of the premises
  • The specific rules for buildings under the responsibility of the CHUV or EPFL apply.
  • The working hours counted remain the actual hours. Exceptions are reserved for situations where the unit cannot pursue all of its activities. In this case, the hours are counted at 8.18h per day or the hours due according to the rate of activity. 
  • For vulnerable persons, the current additional measures remain in force (read below).
Distribution of masks

More information here.

Behaviour in the workplace

UNIL's facilities have already been adapted in accordance with health regulations. When work on site is necessary, the sanitary measures in force must be strictly respected: 

  • Mask is compulsory in all circumstances inside and outside the buildings (signposted areas) even when the distance can be respected, including for fully vaccinated persons
  • Distance of 1.5 meters observed between each person
  • Disinfection or regular hand washing
  • Regular ventilation of the premises

 

The specific rules for buildings under the responsibility of the CHUV or EPFL apply.

 

A limited number of people should be present simultaneously in shared spaces. Provided that the performance of activities is not hindered, it is recommended that a maximum of 50% of the colleagues in a unit be present on site. 

SwissCovid app

Insofar as it is a complement to the protection plans put in place at UNIL, its installation and activation are recommended for all persons attending the campus.

In case of symptoms associated with COVID-19

Go home in accordance with the health recommendations of the FOPH and call your doctor or fill the coronacheck test as soon as possible. You will receive instructions on the website or from the attending physician for further instructions. Your situation will then be taken care of by the health authorities of your canton, who will give you the necessary information and recommendations to follow.

Employees who are in quarantine as a preventive measure and who are unable to work from home are entitled to payment of their salary in the event of incapacity to work. The notification of quarantine is equivalent to a medical certificate.

UNIL reminds that quarantine is not a recommendation but an obligation based on the law on epidemics.

In the event of a positive COVID-19 test

If you are tested coronavirus positive, you will be contacted by the Cantonal Medical Office who will place you in isolation for at least 10 days. If you are unable to work, you are entitled to your salary. The notification of isolation has the value of a medical certificate.

You will resume your activity when the isolation is lifted by the Cantonal Doctor's Office and according to the instructions received by the Cantonal Doctor's Office.

Instructions available on the FOPH website

In case of travel in a risk zone

If for any reason you have to travel to a state or zone with a high risk of infection according to the list and recommendations issued by the Confederation, you must inform your superiors beforehand (or as soon as possible, in the event of unexpected travel) in order to determine the procedures for complying with the ten-day quarantine obligation following your return.

This quarantine period can be adjusted according to three possibilities:

  • remote work, if the activity and the requirements of the project allow it or ;
  • vacation or as compensation for excess or overtime hours; 
  • unpaid leave.

It is not the employer's responsibility to bear the consequences of an employee's choice to travel to a country at risk. For this reason, the impossibility to work due to quarantine will not give rise to the payment of salary.

Travel abroad is subject to the recommendations of the Federal Department of Foreign Affairs (FDFA)  and the regulations of the countries visited.

In order to support students and employees who travel outside Switzerland for their studies or professional activities, UNIL offers travel insurance as well as medical, security and logistical assistance. More information

People at especially high risk

The measures applicable to vulnerable persons with a medical certificate remain in force. Further information can be obtained from the Human Resources Department.

Pregnant women

The FOPH has included pregnant women in the list of people at especially high risk. The same measures must be applied to them (see point above).

In order to guarantee maximum compliance with hygiene and distancing measures, it is advisable to announce your pregnancy to your superiors as soon as possible and to fill in the form "Identification of dangers and protection of maternity".

Cross-border workers

At present and until further notice, teleworking can be continued, subject to a detailed account of the days worked remotely. 

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Organizational Updates

Sanitary measures

Find all the useful information on the here.

Computer tools and remote work support

To enable teams to work together remotely, the IT Centre offers you many tools on: www.unil.ch/ci/teletravail. In particular:

  • Microsoft Teams: to work remotely in a group and to communicate 
  • Zoom: for distance learning: live streaming, recording and replaying of courses

In case of technical problem, please contact the helpdesk. More informations

You will find useful tips and aids for remote work on unil.ch/coronavirus/work/remote.

Training: online courses

If you would like to take a course for employees, please ask the organizer: some have been cancelled due to COVID-19, others are now taking place online. Find the training courses available to employees, such as the interactive training courses organized by the IT Center.

In all cases, you can access the LinkedIn Learning online learning solution : programming, marketing, IT tools, photography and many other topics are explored through a range of more than 14,000 training courses, available 24 hours a day and downloadable.  Read more.

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Research activities

SNSF communications

News from the Swiss National Science Foundation related to COVID-19 are regularly updated on its website.

You will also find on this page the answers to the most frequently asked questions.
 
Your contact for any further information: véronique.longchamp@unil.ch

Extension of contracts of the "corps intermédiaire"

Containment measures have not spared research. This is why at UNIL, members of the "corps intermédiaire" whose work has been affected by the pandemic have been able to request an extension of their fixed-term contracts, which can be combined with a regular extension.

Support for doctoral students

If you have any concerns regarding your doctorate, the Graduate Campus or your secretary's office or doctoral school remain available by phone or online (on all the usual platforms) for advice, to answer questions, or simply to listen and support you during this time.

The Graduate Campus has an offer of online workshops for the semester: you'll find more details and registration here.

Thesis defenses

Requests for authorisation of rooms must be made through AEGS /Unibat (gestiondessalles@unil.ch/ 021 692 26 09/10.) which is responsible for ensuring that the room is available and that the organiser complies with the Protocol for the application of the COVID-19 - UNIL Health Protection Plan in the context of events. In the event of a clash of priorities, AEGS will refer the matter to the Management. 

The following conditions must be respected: 

  • Maximum number of participants: 30 (including jury members and candidate) or less depending on the declared COVID capacity of the room;
  • The event is private in the sense that all those attending have been invited in order to have control over the number of participants. It is therefore not open to the general public.  
  • Entry and exit of guests (non-Campuscard holders) into the building must be managed by the organiser. 
  • The organiser of an event must ensure that the following details of all participants are collected: surname, first name, telephone number, postcode. A model list (Excel) is available.

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Collaborative tools and remote work

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Useful contacts

For any problems related to COVID-19 :

021 692 25 98 / unisep.crise@unil.ch

Emergencies at UNIL: 021 692 20 00

Human Resources

Helpdesk: 021 692 22 11

Financial department

Counseling and mediation