Lab LABEX experiments

Please check the availability of the laboratory you want on the Experiment calendar and contact the LABEX coordination team to make a pre-booking.

All submissions must be completed via the HEC Lausanne Research Platform.

You will be asked to fill out a short general form about your study so that the Platform can define which submissions and documents are required for your study. You will then be accompanied and guided through the administrative process.

At least four weeks before running your experiment, you need to fill in an Ethical Submission for your experiment and then wait to get approval from the Commission for Ethics in Research (CER-HEC). The response time is a maximum of one week

Be aware that any research run by an HEC researcher that involves human participation or that could raise ethical issues needs to get prior approval from the CER-HEC.

At least three weeks before running your experiment, you need to fill in a Financial Submission for your experiment.

Additionally to the financial submission, you will have to hand in the financial forms adapted to your experiment.

The LABEX coordination team will check that everything is in order and will transfer it to the HEC Financial Services for approval (max. one week response time).

At least two weeks before running your experiment, you need to fill in a Logistical Submission. The logistical submission allows you to specify the organizational details of the experiment and provides guidance to the LABEX Coordination team in the participant recruitment process as well as in the programming of the lab sessions.

At least two weeks before the experiment, get in touch with the HEC Financial Service in order to plan the exact cash-management procedure for your experiment (when to pick up the money, denominations needed, etc.).

You can find the cash request form on the Research Platform.

To access the laboratory you have reserved for your experiment, it is necessary to add a temporary authorization to your campus card (valid for one semester). Please contact the LABEX coordination team at least ten days before the start of the experiment to get your access authorization and the authorization for all members of your team.

Once the access authorization has been added to your campus card and the ones of your team members, please make sure to activate it via one of the "green light KABA terminals" (a weekly activation is required). Then, go by the lab to check if the access works, but make sure not to disturb any ongoing experiment. You can check the schedule of ongoing experiments on the Experiment calendar .

Please note that we cannot create any last minute access authorizations. Therefore, please make sure to check your access sufficiently in advance!

If you use the ORSEE subject pool for your experiment, the Lab Coordination team will send you a participants’ list for your experimental session(s), two hours before the experiment at the latest.

At the latest at the end of the experiment week (or at the end of each experiment week for experiments that take several weeks), the following documents have to be transmitted to the HEC Financial Service:

• The completed financial forms, signed by the participants (consent forms, payment forms, and – if there are some – overbooking forms).
• The summary table of compensation for remunerated experiments.

All these documents are available on the Research Platform and will be proposed to you according to your study.

If you experienced any hardware-problems (PCs that do not run or printers that are defective), thank you for reporting this information to the LABEX team  (even if these problems did not interfere with your experiment).

If deemed necessary, you can schedule a feedback meeting with the LABEX team.