All the steps to prepare your application for an exchange are explained below and, in the pages dedicated to each exchange agreement (UNIL General Agreements, SEMP, Faculty Agreements, CIVIS, QTEM Program, Swiss Mobility).
How to apply?
1. General information for your application for an exchange
Am I eligible?
Please consult our general and academic conditions.
When can I apply?
Bachelor: in 2nd year of Bachelor
Master: during the 1st Semester of the Master's program
When can I go on exchange?
Bachelor: in 3rd year of Bachelor (Fall, Spring or a full-year exchange)
Master: in 2nd year of Master's program (Fall exchange)
2. How to choose a destination for an exchange ?
1. Visit our Intranet > section Destinations 2024-2025
2. Check which destination(s) is/are open for which study program
3. Read our partners' Fact Sheets, as well as testimonials from former exchange students, on our Intranet
4. Check the specific conditions that apply to each exchange agreement:
- Language requirements (IELTS, TOEFL, etc.)
- Grade average requirements
- Academic calendar
- Application deadline
- etc...
3. How to prepare a Learning Agreement (LA)?
1. You must complete a Learning Agreement per chosen destination, even if it is provisional at the time of application. It is required for the selection.
Learning Agreement - General agreements:
Learning Agreement - SEMP/CIVIS/Faculty agreements:
2. To select courses, consult the website of each partner university chosen (> lists of courses open to exchange students, official study plans, ...).
- The credit conversion > ECTS is found in our destination files on our Intranet
- The selected courses must follow the requirements of your study program
- Bachelor level courses are not allowed at the Master level
- Courses must not have been taken at HEC before
4. How to prepare an application for an exchange ?
Once you have defined your exchange project, please read the procedures specific to each agreement below:
SEMP/Facultaires/CIVIS Agreements
For any advice you may need, do not hesitate to make an appointment with your Outgoing Students Advisor (see, "Contacts").
Jessica Fastré, Europe, Swiss mobility
Jessica Ulloa, Overseas
Isabelle Schmid, QTEM Program
5. How do I get the LA signed under the general agreements?
General agreements: signature required
You must have each of your Learning Agreements (LA) signed by your Outgoing Students Advisor, before submitting your application, no later than: see deadline below.
Jessica Ulloa: Overseas
Jessica Fastré: Europe
SEMP/CIVIS/Faculty agreements, Swiss mobility, QTEM Program:
LA do not need to be signed by your Outgoing Students Advisor.
6. How do I apply?
Follow the instructions carefully and respect the deadlines for submitting your application, in accordance with the conditions of exchange agreement.
It is advisable to apply well in advance to prevent any issues during the transfer process.
Application deadlines are listed in the table below:
| Type of Agreement | Deadline | Number of choices |
|---|---|---|
| Signature LA - General agreements | November 26, 2024, 16:00 | |
| General agreements | December 1st | max 5 |
| Bourse Annen - Berkeley | December 1st | max 1 |
| QTEM Track 1 Exchange | February 15 | max 4 |
| SEMP, CIVIS & Faculty agreements | February 20 | max 5 |
| Swiss Mobility - Fall & Full year | April 1st | max 1 |
| Bourse Annen - LSE Summer School | April 1st | max 1 |
| QTEM Track 2 Exchanges | June 1st | max 4 |
| Free Mover - Fall & Full year | June 30 | na |
| **** | ||
| Swiss Mobility (Bachelor) - Spring | October 15 | max 1 |
| Free Mover - Spring | December 15 | na |
Next application deadlines :
- December 1st, 2024: General agreements
- February 15, 2024: QTEM Track 1 Exchange
- February 20, 2024: SEMP, CIVIS & Faculty agreements
