Preparing and submitting an application

A FIP project may be submitted by: member(s) of the teaching staff, MER(s), lecturer(s), privat-docent(s), full professor(s), provided that he or she is still in charge of teaching the following semester, or a Faculty / School.

FIP projects are primarily intended to support the development or transformation of existing courses, modules or curricula in UNIL's Faculties / Schools. Project leaders may transfer the projects initially developed thanks to the FIP to a continuing education program in which they are involved. This transfer must be defined when the application is prepared.

Applications can be submitted throughout the year. The evaluation of submitted applications takes place once a month.

Please note: it can take up to 3 months to put together a dossier, including making an appointment and obtaining approval from your Faculty/School. If you have an idea for a project, please contact us as soon as possible to arrange an initial meeting.

1. Preparing the dossier, Part 1

An initial discussion is necessary to present the project's objectives and discuss its feasibility. The meeting must be requested at fip@unil.ch, and will be attended by the pedagogical engineer of the Faculty(ies)/School(s) in which the project is to be carried out and pedagogical adviser from the CSE (Teaching support centre)

After the interview, access to the project submission platform is provided to the project leader. They will be able to prepare Part 1 of the dossier, which will then be forwarded to the Faculty(ies)/School(s) concerned for prior approval to ensure that the project is in line with their strategic plans.

2. Preparing the dossier, Part 2

After receiving prior approval from the Faculty(ies)/School(s), the project leader prepares Part 2 of the dossier on the project submission platform (including the evaluation of the resources required and the in-kind resources to be mobilised - to be validated with the services concerned -, budgeting, planning, etc.).

3. Submitting the dossier

Once completed, the project leader validates Part 2 of the dossier via the project submission platform. The complete dossier (Part 1 and Part 2) is then submitted to the jury for evaluation.

Projects are funded up to a maximum of CHF 20,000 per project. The duration of projects is one year, renewable twice (3 years maximum) if this contributes to the sustainability of the project, which is one of the objectives of the FIP. However, if renewal of funding is envisaged, this must be indicated in the initial application. Otherwise, a new application must be submitted.

For larger projects such as collective or inter-faculty projects, a duration of up to 3 years can be envisaged immediately (without considering that the project has been renewed from one year to the next). The budget allocated to this type of project can go up to CHF 60,000.

The total budget available for all projects is CHF 600,000 per year.

An analysis is carried out during the dossier preparation phase to identify what is considered as in-kind support from the Faculty(ies) or Central Services and the need for other, external resources. The in-kind support covered by a Faculty/School or a central service corresponds to the usual services provided by the latter, within the limits of available resources. If these resources are exceeded, the fund will be used to finance project needs via additional resources and/or an external mandate. Several in-kind resources may be requested for one project.

(Non-exhaustive) list of eligible expenses:

• External service provider for a service that does not exist or is not available at UNIL;
• Purchase of equipment to enable the project to be carried out and ensure its continuity;
• Hiring of human resources that do not exist or are not available at UNIL;
• Purchase of licences or software.

Non-exhaustive list of ineligible subsidies:

• Salary (or additional salary) of the project leader;
• IT development which can be carried out by UNIL's central or faculty services;
• Purchase of specific single-use equipment.

In-kind resources identified:

• Production of videos and other educational multimedia;
• Creation of graphic elements;
• Educational IT development;
• Pedagogical advice and engineering;
• Conducting surveys or focus groups with students and other project beneficiaries;
• Working time of a human resource other than the project leader ;
• etc.