Internal directives of the University of Lausanne

0. General business

1. Human resources

2. Finance

3. Teaching and students

4. Search

5. Buildings and infrastructure

6. IT

7. Inter-university guidelines

8. University Sports Services

0. General business

No:	Name:	Version of:
0.1.	Granting of decision-making powers within UNIL	13.09.2019
0.2.	Promoting equality at the University of Lausanne	01.08.2019
0.3.	Code of ethics for borrowing, quoting and using various sources	05.03.2024
0.4.	Prevention and management of conflicts and attacks on personality within the university community	01.04.2019
0.5.	Obligation to provide information and keep documents relating to individuals	23.04.2007
0.6.	Transmission of information in relation to the protection of personality	11.10.2011
0.7.	Protecting people from the effects of passive smoke	23.04.2007
0.8.	Organisation of business travel	02.05.2023
0.9.	Awarding of the Campus Card	04.02.2020
0.10.	Organisation of security at UNIL	16.05.2023
0.11.	Parking at UNIL	01.08.2022
0.12.	Information resources and archives at the University of Lausanne	30.03.2015
0.13.	Structure modification	11.11.2013
0.14.	Video surveillance at UNIL	13.09.2019
0.15.	University statistics	01.05.2014
<0.16.	Recognition of gender identity: use of the customary first name and change of polite formula for trans* people at UNIL	01.02.2020
0.17.	Inclusive communication	01.10.24

1. Human resources

No:	Name:	Version of:
1.1.	Definition of teaching staff duties and activity rates	27.01.2014
1.2.	Academic Planning Committee	27.01.2014
1.3.	Procedure for hiring teaching staff	17.10.2023
1.4.	Conditional tenure track: assessment procedure	08.06.2021
1.5.	Hiring procedure for teaching and research assistants	08.06.2021
1.6.	Assistant professors: hiring procedure, term of office and stabilisation	08.06.2021
1.7.	Procedure for awarding the title of Full Professor	23.04.2014
1.8.	Visiting professors	27.01.2014
1.9.	Course leaders	27.01.2014
1.10.	Privat-docents	08.06.2021
1.11.	Replacements and alternates	27.01.2014
1.12.	Retired honorary professors and MERs	04.12.2018
1.13.	Teachers' specifications	23.04.2007
1.14.	Contribution towards moving costs	23.04.2012
1.15.	Evaluation during the probationary period: procedure	08.06.2021
1.16.	Renewal of stable mandates: evaluation procedure	08.06.2021
1.17.	Promotion procedures	08.06.2021
1.18.	Authorisation to teach at another Haute Ecole	07.04.2008
1.19.	Scientific leave: procedure	27.08.2024
1.20.	Management allowances	27.01.2014
1.21.	Examination expertise compensation	14.03.2011
1.22.	Indemnities for external contributors	08.10.2007
1.23.	External scientific collaborators	04.06.2024
1.24.	Fixation of the initial salary of the teaching staff of the University of Lausanne	09.04.2024
1.25.	Accessory activities at the University of Lausanne	26.06.2018
1.26.	Service expenses	02.05.2023
1.27.	Staff Committee	28.08.2018
1.28.	Announcements of illnesses and accidents	14.07.2014
1.29.	Training and continuing education for staff	05.09.2023
1.30.	Lump-sum remuneration for one-off activity	31.05.2010
1.31.	Doctorants funded by the Swiss National Science Foundation or other external funds	25.06.2024
1.32.	NSF assistant professor fellowship	16.06.2008
1.33.	NSF Ambizione Assistant Professor	13.07.2021
1.34.	Appointment procedure for graduate assistants and first assistants	08.09.2014
1.35.	Leave for family reasons	12.11.2024
1.36.	Interns hired at the University of Lausanne	26.07.2016
1.37.	Picket duty, PAT night, Saturday, Sunday and public holiday work	04.05.2015
1.38.	Health protection for pregnant and breastfeeding people	22.02.2022
1.39.	Eccellenza SNSF Assistant Professor, PRIMA Assistant Professor	13.07.2021
1.40.	Flexible and mobile working arrangements	04.06.2024

2. Finance

No:	Name:	Version of:
2.1.	Reserve and Innovation Fund (FRI)	10.10.2011
2.2.	Financial competency limits	23.02.2015
2.3.	Award of subsidies for commercial publications and book translations	13.12.2022
2.4.	Teachers - Financial participation within the framework of international agreements	19.03.2019
2.6.	Risks associated with GBUV investments and the distribution of returns	01.02.2010
2.7.	Supplier payments by credit card (acquisition cards)	03.12.2012
dir2-9-gestion-fonds.pdf	Fund management	20.06.2023

3. Teaching and students

No:	Name:	Version of:
3.1.	Registration conditions	03.12.2024
3.2.	Taxes and deadlines	12.12.2023
3.3.	Notification of results	27.01.2014
3.4.	Languages used in teaching	08.02.2022
3.5.	Minimum budget, Social Welfare Council award criteria	16.10.2018
3.6.	Council for Social Assistance	08.11.2022
3.7.	Scholarships	03.04.2017
3.8.	Exchanges/Mobility grants: How they work and award criteria	28.08.2018
3.9.	On the Mobi.Doc mobility instrument	19.11.2024
3.10.	Impression, deposit and publication of doctoral theses	10.10.2011
3.11.	Directing doctoral theses	08.03.2022
3.12.	Part-time bachelor's and master's degrees (50%)	13.08.2024
3.13.	Support scheme for elite athletes	13.08.2024
3.14.	Administrative procedures applicable to the Master of Advanced Studies (MAS), Diploma of Advanced Studies (DAS) and Certificate of Advanced Studies (CAS)	18.05.2021
3.15.	Treatment of cases of plagiarism in teaching	24.04.2017
3.16.	Preliminary admission examinations and admission based on a portfolio with a view to obtaining a bachelor's degree	27.02.2024
3.17.	Validation des Acquis de l'Expérience (VAE) at the University of Lausanne	25.07.2016
3.18.	Recognition of ECTS credits or equivalences	10.05.2022
3.19.		abrogated
3.21.	COVID 19 situation: examinations for the summer and autumn 2021 sessions	27.04.2021
3.21bis	Situation COVID 19: exams for the winter session 2022	30.11.2021
3.22.	Student Evaluation of Teaching	28.02.2023
3.23.	Supplementary grants for doctoral students with grants	26.09.2023

4. Search

No:	Name:	Version of:
4.1.	Research contracts with third parties	06.12.2022
4.2.	Scientific integrity in research and procedure to follow in the event of a breach of integrity	01.06.2021
4.2.	Scientific integrity in research and procedure to follow in the event of a breach of integrity	23.04.2007
4.3.	Researcher affiliation	06.12.2017
4.4.	Visiting researchers	14.03.2023
4.5.	Research data processing and management	15.06.2021
4.6.	Deposit and distribution of scientific publications on the University of Lausanne's institutional server, Serval	15.08.2023
	Directive of the UNIL-CHUV Governing Board of 02.12.2009 on contracts and the valorisation of research	01.01.2010

5. Buildings and infrastructure

No:	Name:	Version of:
5.1.	Mise à disposition d'infrastructures de l'UNIL pour des activités organisées par des entités tierces	17.11.2014
5.2.	Organisation of receptions on UNIL premises	07.05.2024
5.3.	Purchasing and maintenance of UNIL vehicles	17.12.2007
5.4.	Acquisition and management of movable property	12.11.2019

6. IT

No:	Name:	Version of:
6.1.	Use of IT infrastructure	22.11.2022
6.2.		not available
6.3.	IT equipment security (see Directive 6.6)	Repealed on 1st July 2021
6.4.	Hosting websites at UNIL	23.04.2007
6.5.	Using and hosting domain names at UNIL	10.10.2011
6.6.	IT equipment	18.05.2021
6.7.		not available
6.8.	Use of electronic distribution lists	16.11.2015
6.9.	Computer files and personal data protection	04.05.2014
6.10.	Governance of IT developments at the UNIL IT centre	08.10.2019

7. Inter-university guidelines

No:	Name:	Version of:
7.1.	CUSO Directive: Reimbursement of student travel expenses between Lausanne and the universities of Western Switzerland - except Geneva and Neuchâtel.	31.08.2007
7.2.	Directive Azur: Reimbursement of employees' travel expenses	26.04.2019
7.3.	Directive Azur: Reimbursement of student travel expenses	26.04.2019

8. University Sports Services

No:	Name:	Version of:
8.7.	University Sports Service	06.11.2017

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Internal directives of the University of Lausanne

Table of contents

0. General business

1. Human resources

2. Finance

3. Teaching and students

4. Search

5. Buildings and infrastructure

6. IT

7. Inter-university guidelines

8. University Sports Services