Records management - GEDUnil
Records management (RM) is a concept for organising and managing documents produced or received by UNIL, its staff and its departments in the course of their activities. Our RM policy covers the management, creation, receipt, use, conservation and final disposal of documents.
Our services
- Development of operational management tools: filing plan, retention schedule, rules for naming your electronic documents, rules for managing emails and using the messaging system, etc.
- User training and support
The objectives of RM are to enable you to guarantee the security, reliability, authenticity, integrity, usability and contextualisation of your information by helping you to implement best practice based on internationally recognised standards.
You can find the documents available to UNIL units in our Documents to download section.
GEDUnil
GEDUnil is the internal name of Unil's electronic document management platform. This platform runs on the SharePoint software chosen as part of the GEDUNIL2.0 project. It is provided free of charge by Unil management.
GEDUnil enables UNIL units to manage, describe, classify, store, collaborate on editing, share and distribute the electronic administrative documents they produce and receive as part of their activities, in accordance with their mission and the legal requirements in force.
The functionalities offered include: organisation according to Unil's harmonised classification plan (the same as for paper archives), a high-performance search centre, online editing, co-editing of documents, version management and tracking, easy sharing, the possibility of workflow, the addition of metadata to facilitate document management and searching, the transformation of documents into records (fixed evidential documents), etc.
In 2020, GEDUnil will be used by the SSP and FTSR faculties, UNIRIS, the Alumni Office and other departments (IR, UNISIS), as well as by a division of the IT Centre. In addition, a large number of projects are currently managed on the platform, both academic research projects and projects run by administrative units.
Don't hesitate to contact us for a demonstration and possible deployment.
Electronic document management & InfoDoc
Our unit offers you logistical support by providing you with tools that facilitate the management, distribution and sharing of your information for the proper conduct of your business with consideration of the life cycle of the documents produced and reçus.
This service is available to all administrative units wishing to benefit from our documentary expertise.
Our services are as follows:
- Advice on good documentary practice
- Electronic and paper management of business documents
- Management of access and confidentiality
- Research for information for users
- Follow-up of contractual documents for the Directorate
- Follow-up of management decisions and management of disputes
- User training and support
Resources
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GEDUnil user guide
Looking to improve your GEDUnil skills? Visit the GEDUnil how-to blog.
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UNIL's RM policy (490KB, .pdf)
Download our Records Management and Archiving Policy for Information Governance