Supervise a PhD thesis and Mentor a postdoc
Supervise a PhD thesis
Supervising a doctorate is an integral part of a professor or senior scientist’s role, but there are many different ways to go about it. On this page, you'll find tips on some of the key aspects of supervision, such as recruitment and setting up quality supervision.
Don't forget to consult the legal bases governing supervision in your faculty, as well as the UNIL Directive 3.11 on the supervision of doctoral thesis.
Recruiting doctoral researchers
Selecting the right person for an SNSF assistant/doctoral position, or agreeing to supervise a thesis, is a task not to be taken lightly. Doctoral researchers need to demonstrate a range of knowledge, skills and attitudes in order to succeed in this lengthy process.
The "How to get the right PhD candidate" guide from Delft University is an excellent resource to help you define your recruitment criteria. It also presents various tools and sample questions for assessing the skills of your future PhD researcher.
Funding of a PhD
The question of funding must be taken very seriously. As thesis director, it is your responsibility to ensure that the thesis is carried out under the right conditions. When you sign the doctorate form (the attestation de thèse) from the Admissions Office, you undertake to discuss funding opportunities with your doctoral candidates in a transparent manner. The following guide will help you with this task.
The Guide to discussing the funding of a PhD is a tool for clarifying the financial aspects of the thesis before you commit to it. Its use is recommended from the very first meeting, whether at an interview or when you are approached by a candidate.
Anyone wishing to live in Switzerland to carry out a PhD should have at least CHF 2,500 per month at their disposal.
The page Funding a PhD page gives you more information on this subject.
Establishing and maintaining a good relationship
To establish a good working relationship, both parties need to share their expectations, needs and objectives as early as possible. This will enable them to establish a clear and calm working framework, in which different elements elements are defined, such as the frequency of meetings, the types of feedback expected, and training needs.
Several tools can help you to initiate this discussion and keep track of it
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Code of Practice for the Doctorate (209KB, .pdf)
The official UNIL document, defining the rights and duties of doctoral researchers and their supervisors.
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Standard thesis agreement (in French only) (234KB, .pdf)
A document drawn up by the Faculty of Arts on the basis of the Code of Practice to focus the discussion and keep a record. You can use this document to draw up a thesis agreement with your doctoral researcher.
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Establishing a Good Relationship from the Beginning (326KB, .pdf)
A grid to help you define your supervisory style and compare it with that of your doctoral researcher. Adapted by Anne Lee (www.drannelee.wordpress.com ) from various versions.
Mentor a postdoc
Postdoctoral professional career development: Self-assessment questionnaire
The self-assessment questionnaire is intended specifically for Postdocs. It is meant to facilitate an annual assessment of their current position, aid reflection on their accomplishments and help identify what is required for progress towards their professional goals.
After the postdoc has finished their self-assessment, we recommend they discuss it with a resource person like yourself, in your capacity as a department head, PI, professor, or mentor. With this feedback, you can begin to refine a proper professional career development.
As a senior scientist, feel free to encourage the use of this tool to the postdocs active in your teams, and when doing so, feel free to use the reference guide (below), to help you give the most constructive feedback possible.